Export Grades

Introduction

The export function allows you to download the grades of a class or course as a file. This is useful for archiving, transferring to other systems, or for use in external programmes.

Request Export

To request a grade export, proceed as follows:

1. Navigate to the "Grade Management" module.
2. Select the "By Lesson" tab.
3. Select the desired class or course.
4. Click "More" (next to the "Create Lesson" button).
5. Select "Request Grade Export".

Export Dialog

After opening the export dialog, you can configure various settings:

Export Format

First, select the desired export format:

Format	Description	Use Case
Excel	Microsoft Excel format (.xlsx)	General use, archiving, manual editing
ASV XML	XML format for school administration systems	Import into the Official School Administration (ASV) Bavaria

Export Type

Select which grades should be exported:

Export Type	Description
Full Year	Exports final grades for the entire school year
Grading Period	Exports final grades for a specific grading period

When selecting "Grading Period", an additional field appears where you can select the desired period (e.g., "1st Sem" for the first semester).

Additional Options

The export dialog offers two additional options:

Option	Description
Export only locked final grades?	Enable this option to export only locked final grades. Pupils without a locked final grade will not have a grade in the export.
Add final grades for associated courses to export?	Enable this option to also include final grades for all courses of pupils from this class/group in the export.

Note

These options are available for both Excel and ASV XML exports.

Excel Export

The Excel export creates a table with all grades of the selected class:

• All pupils with their grades
• Grades grouped by subjects and grade areas
• Averages and final grades
• Suitable for custom analyses or archiving

Steps for Excel Export

1. Select "Excel" as the Export Format.
2. Select the desired Export Type (Full Year or Grading Period).
3. If you select "Grading Period", also select the desired Grading Period.
4. Enable additional options if needed.
5. Click "Request Export".

ASV XML Export

The ASV XML export creates a file in XML format that can be directly imported into the Official School Administration (ASV) Bavaria:

• Standardised format for Bavarian schools
• Contains all relevant grade data
• Enables automatic data synchronisation with ASV

ASV Report Card Type

For ASV XML export, you must additionally select the ASV Report Card Type:

Report Card Type	Code	Description
Interim Report	01	Mid-year report
Transfer Report	05	Report for transfer to a secondary school
Leaving Certificate	15	Final certificate upon school completion
Withdrawal Certificate	20	Certificate upon early school withdrawal

Steps for ASV XML Export

1. Select "ASV XML" as the Export Format.
2. Select the desired Export Type (Full Year or Grading Period).
3. If you select "Grading Period", also select the desired Grading Period.
4. Enable additional options if needed.
5. Select the appropriate ASV Report Card Type.
6. Click "Request Export".

Note

The ASV XML format is specifically designed for Bavarian schools. If your school uses a different school administration system, use the Excel export.

After Export

After requesting the export, the file is generated and made available for download. Depending on the amount of data, this may take a few seconds.

Note

The export contains all grades of the selected class at the time of the request. Later changes to grades are not included in the already exported document.

Export Tips

Check Before Export

Before creating an export, it is recommended to:

• Check all grades for completeness
• Lock final grades if needed (see Lock Final Grades)
• Verify the correct grading period

Export Locked Final Grades

For official documents such as report cards, it is recommended to enable the "Export only locked final grades" option. This ensures that only officially confirmed grades are exported.

Regular Exports

Create regular exports for archiving:

• At the end of each grading period (semester)
• Before important conferences
• For data backup