Excuses / Leave Requests
Introduction
The settings for excuses and leave requests allow you to configure the behaviour of the Excuse, Leave Request, and Sports Excuse modules. Here you can specify who may create excuses, whether they are automatically accepted, and which excuse reasons are available.
This settings page is visible when at least one of the following modules is enabled for your school:
- Excuse module
- Leave Request module
- Sports Excuse module
The individual sections are displayed depending on which modules are enabled.
Overview
The settings are divided into two tabs:
- General: General settings for excuses, leave requests, and sports excuses
- Excuse Reasons: Management of available excuse reasons (only with Excuse module)
Edit Settings
To edit the general settings, proceed as follows:
- Navigate to Settings → Excuses / Leave Requests.
- Make sure the General tab is selected.
- Click the Edit button in the top right corner.
- Make the desired changes.
- Click Save when finished.
Tab: General
General
This section contains basic settings that apply to both excuses and leave requests.
This section is visible when the Excuse module or the Leave Request module is enabled.
| Setting | Description |
|---|---|
| Creation of excuses / leave requests by pupils | Specifies whether and which pupils may create excuses or leave requests themselves. |
Excuses
In this section, you configure settings specifically for excuses.
This section is only visible when the Excuse module is enabled.
| Setting | Description |
|---|---|
| Date restriction for creating excuses (parents / pupils) | When enabled, parents and pupils can only create excuses within a certain time period. |
| Do not send notification about new excuses to class teacher? | When enabled, the class teacher is not notified about new excuses. |
| Medical certificate required for excuses from X days | Specifies after how many days of absence a medical certificate is required. The default value is 3 days. |
| Medical certificate required on exam days | When enabled, a medical certificate is always required for absences on exam days. |
Automatically Accept Excuses
In this section, you can configure the automatic acceptance of excuses.
This section is only visible when the Excuse module is enabled.
| Setting | Description |
|---|---|
| Automatically accept excuses | When enabled, excuses are automatically accepted if the defined conditions are met. |
| Day limit for automatic acceptance | Specifies the maximum number of days up to which excuses are automatically accepted. The default value is 3 days. |
| Exclude pupils with medical certificate requirement from automatic acceptance | When enabled, excuses from pupils with a medical certificate requirement are not automatically accepted. |
| Exclude excuses on announced exam days from automatic acceptance | When enabled, excuses on days with announced exams are not automatically accepted. |
Leave Requests
In this section, you configure settings for leave requests.
This section is only visible when the Leave Request module is enabled.
| Setting | Description |
|---|---|
| Primary processor for leave requests | Specifies who is responsible as the primary processor for leave requests. If no person is selected, the class teacher is responsible by default. |
Sports Excuses
In this section, you configure settings for sports excuses.
This section is only visible when the Sports Excuse module is enabled.
| Setting | Description |
|---|---|
| Do not send notification about new sports excuses to class teacher? | When enabled, the class teacher is not notified about new sports excuses. |
Tab: Excuse Reasons
In the Excuse Reasons tab, you can manage the available reasons for excuses. These reasons are available for selection when creating an excuse.
This tab is only visible when the Excuse module is enabled.
Overview
The overview shows all configured excuse reasons in a table with the following columns:
| Column | Description |
|---|---|
| ID | The unique identifier of the excuse reason |
| Name | The name of the excuse reason |
| Admin | Indicates whether administrators can select this reason |
| Teacher | Indicates whether teachers can select this reason |
| Legal Guardians | Indicates whether legal guardians can select this reason |
| Pupil | Indicates whether pupils can select this reason |
| Comment when creating | Indicates whether a comment is optional or required |
| Default Reason | Indicates whether this is a system default reason |
| Edit | Button to edit the excuse reason |
| Delete | Button to delete the excuse reason |
Add Excuse Reason
To add a new excuse reason, proceed as follows:
- Navigate to Settings → Excuses / Leave Requests.
- Switch to the Excuse Reasons tab.
- Click the Create Reason + button.
- Fill out the displayed form.
- Click Save when finished.
Form Fields
General
| Field | Description |
|---|---|
| Name | The name of the excuse reason. This field is required. |
Availability by User Type
Specify which user groups can select this excuse reason when creating an excuse:
| Field | Description |
|---|---|
| Admin | When enabled, administrators can select this reason. |
| Teacher | When enabled, teachers can select this reason. |
| Legal Guardians | When enabled, legal guardians can select this reason. |
| Pupil | When enabled, pupils can select this reason. |
Settings
| Field | Description |
|---|---|
| Comment when creating | Specifies whether a comment is optional or required when creating an excuse with this reason. |
| PDF confirmation required | When enabled, a PDF confirmation must be uploaded when using this reason. |
| Automatically exclude from absence evaluation | When enabled, absences with this reason are automatically excluded from absence evaluation. |
Edit Excuse Reason
To edit an existing excuse reason, click Edit in the row of the desired reason and make the desired changes in the form.
Excuse reasons marked as Default Reason cannot be renamed or deleted. However, you can adjust the visibility for the different user types to deactivate a default reason.
Delete Excuse Reason
To delete an excuse reason, click Delete in the row of the corresponding reason and confirm the deletion.
Default reasons cannot be deleted. If you no longer want to use a default reason, deactivate the visibility for all user types instead.